OPS DOCUMENTATION
Regulatory compliance records, sample intake chains of custody, terms and conditions of laboratory testing, and Texas Department of Insurance Certificate of Mold Damage Remediation (Form MDR-1) protocols.
Chain of Custody & Analytical Agreements
Every environmental sample processed by Envirogyn's accredited laboratory requires unbroken evidentiary chain of custody documentation and adherence to our sample acceptance standards.
Chain of Custody Record
The official legal tracking instrument for all microbial, bioaerosol, and environmental particulate samples submitted for laboratory analysis. Documents uninterrupted custody transfer from field collection through microscopy reporting.
- Unique sample identifier & cassette serial numbers
- Collection matrix (Air-O-Cell, tape lift, swab, bulk)
- Calibrated air volume (LPM × minutes = total liters)
- Indoor location / outdoor baseline reference coordinates
- Relinquished by / received by signatures with UTC timestamps
Terms and Conditions of Laboratory Testing
Governing terms for analytical sample processing, quality assurance criteria, biohazard packaging protocols, rush turnaround service schedules, and statutory liability limitations under TDLR 16 TAC § 78.64.
- Packaging & containment: rigid mailers with sealed biohazard bags
- Sample rejection thresholds: cracked cassettes, unsealed media
- Expedited TAT tiers: 3-Hour Immediate, Same-Day, 24-Hour Routine
- Mandatory sample retention: 3-year slide archive; 7-year data vault
- Expert testimony and litigation support protocol adherence
State Mandated Forms & Clearance Certificates
Documents required by the Texas Department of Licensing and Regulation (16 TAC Chapter 78) and Texas Department of Insurance (TDI Form MDR-1) for regulated mold assessment and remediation projects.
Certificate of Mold Damage Remediation (CMDR)
Official Texas Department of Insurance (TDI) Form MDR-1 issued upon independent 3rd-party Post-Remediation Verification (PRV) clearance inspection. Form MDR-1 is legally required for all regulated projects (≥ 25 contiguous sq ft) to release property liability and protect property title insurability under Tex. Ins. Code § 544.301-305.
- Dual signature: Licensed Remediation Contractor (MRC #1611) & Consultant (MAC #1544)
- Passing quantitative bioaerosol air clearance & optical microscopy verification
- Mandatory delivery to property owner within 10 days of PRV passing date
- Permanent inclusion in seller disclosures and title transfer documentation
Consumer Mold Information Sheet (CMIS)
Mandatory statutory disclosure document authored by the Texas Department of Licensing and Regulation. Under 16 TAC § 78.70, all licensed mold assessment and remediation contractors must provide this document to property owners prior to entering into contracts or performing mold activities.
- Statutory prohibition of conflict of interest (assessment vs remediation)
- Mandatory independent 3rd-party Post-Remediation Verification rules
- Guidelines for evaluating remediation work plans and contracts
- Direct TDLR enforcement contact coordinates and complaint procedures
Terms and Conditions of Laboratory Testing
These Terms and Conditions govern all microbiological, mycological, and environmental analytical services provided by Envirogyn LLC under Texas Department of Licensing and Regulation Mold Analysis Laboratory License (LAB #1050).
1. Sample Acceptance & Packaging
All samples must be submitted in rigid, tamper-evident containers with a completed Chain of Custody. Cassettes or slides with physical cracks, broken seals, or particulate obscuration exceeding 50% will be rejected or qualified on reports.
2. Holding Times & Preservation
Direct microscopic examination of non-viable spore traps (Air-O-Cell) has no statutory holding time limit, but samples must be kept dry and shielded from thermal extremes. Culturable air/swab samples must arrive within 24 hours of collection.
3. Turnaround Times (TAT)
Turnaround times commence upon physical receipt and verification at the lab. Rush tiers (3-Hour, 6-Hour, Same-Day) incur statutory rush surcharges. Lab reports are delivered securely via encrypted PDF transmission.
4. Retention & Litigation Support
Prepared microscopic slides are physically archived in climate-controlled lockers for a minimum of 36 months. Digital analytical data is preserved in redundant encrypted storage for 7 years. Chain of custody deposition and expert witness support are available.
REQUIRE ADMINISTRATIVE SUPPORT?
If you are unsure which Chain of Custody, Remediation Work Plan, or Service Agreement applies to your sector, contact the Operations Desk immediately. Our regulatory administration team assists commercial property managers, insurance adjusters, remediation contractors, and legal counsel statewide.
- Commercial CoC Escalation: Direct courier coordination for time-sensitive emergency clearings.
- Form MDR-1 Expedited Filing: Rapid verification sign-offs following PRV compliance.
- Subcontractor Accreditation: Verification of licensed contractor credentials pursuant to 16 TAC § 78.54.
- Direct Email Dispatch: ops@envirogyn.com monitored 24/7/365.